NALIP BOD Meeting: NALIP offices, Santa Monica, CA + teleconference – Saturday, September 10, 2011

Present: Rosa Alonso, Maria Agui Carter, Marcos Gonzalez, Dennis Hernandez, Kirk Whisler, Bernardo Ruiz, Joseph Torres, Jose Tillan, Elaine Romero, Frank Gonzalez, Agustine Medina (Of counsel)

Absent: Juan Carlos Zaldivar, Evy Ledesma Galan

Staff: Kathryn Galán, Octavio Marin, Beni Matias

Meeting called to Order at 11:10 am PDT

1. MOTION by Tillan to approve agenda; second by M. Gonzalez. VOTE: Unanimous.

2. MOTION by Tillan to approve June minutes; second by Alonso. VOTE: Unanimous

3. Whisler and Galan discussed current financial statements and income receivables. Galan and Exec committee to reconvene in late December to make a determination about FY12/Q-1 cash flow estimates, and whether to accelerate the LOC loan debt pay down pursuant to the 2011 approved budget, or to maintain paying it at the current rate through this year. The 2010 Audit report was also reviewed; M. Gonzalez recommended asking our auditor to add a FY09 column for comparison to the 2010 12-31 Statement of Financial Position.

4. Development committee discussed current and new sponsor prospects for Matias and the committee to approach for YE 2011 and FY 2012 commitments and sponsorships. The suggestion was made to better define and utilize the boards of trustees and advisors to support even more meaningful contributions of resources to the organization. The committee also proposed implementing a minimum give and/or get amount by each Board member in support of the organization; M. Gonzalez to circulate a draft proposal of structured board giving for email approval in coming weeks. Board agreed to complete a proposed board self-evaluation, per the current board contract, during Q-4/2011. M. Gonzalez has been reviewing the current NALIP sponsorship and information package; he will work with Matias to make adjustments plus add a ‘script’ in support of board fundraising.

5. NALIP 2012 conference will be held April 13-15 at the Universal Sheraton in Universal City, CA. Marin to return as conference director. Ruiz and F. Gonzalez are conference co-chairs, with invitations out to an industry Host Committee. Themes were discussed and to be circulated for additional ideas between now and Oct. 15. Galan and Matias to start graphic designer. Jerry Velasco voted to receive Lifetime Achievement in Advocacy Award. Rita Moreno and Martin Sheen to receive Lifetime Achievement Awards. Outstanding Achievement and Corporate Diversity awards to be researched and discussed further with a vote at the January 2012 meeting.

6. Nominations committee presented Julio Caro as a candidate for NALIP board. MOTION by Tillan to elect him to a 3-year term; second by F. Gonzalez. VOTE: Unanimous.

7. Program reports were submitted by Marin on the LPA and LWL. Doing your Doc will be held next in Durham, in October. The new website templates are in the final design and approval stage, with launch anticipated in a few weeks.

8. Advocacy – Torres reported on numerous media and telecommunications-related issues at the forefront in Washington, D.C. Recommendation was made to sign on to the Media Access Project call for a minority ownership census. NLMC receiving annual network diversity data this month, per our MOUs. Recently scheduled meeting with PBS on an MOU was postponed, but will soon be rescheduled.

9. Membership report was submitted by Vanessa Gonzalez. A discussion of the recent chapter survey, including ideas for revamping the chapter handbook, was put off to the January meeting; this is being spearheaded by Zaldivar who was unable to participate in the meeting due to work obligations.

10. Compliance Audit was submitted by attorney Jeffrey Ranen of Lewis, Brisbois, Bisgaard and Smith. NALIP of-counsel Agustine Medina helped NALIP retain these wage and hour policy experts for a thorough review of our HR and hiring practices. Recommendations will be implemented over the next few months and in the new year.

11. NALIP’s 2012-2014 Strategic Plan was circulated for review, but will be recirculated for final consideration and a vote on Sept. 16 via email.

12. Revised bylaws were submitted by the committee of Whisler, Hernandez and Galan. 90% were reformatting of amendments, and alignment of bylaws with NALIP board common practice and calendar. A new Article V definition of membership was discussed in the strategic planning process, and adopted as part of the revised bylaws. MOTION by M. Gonzalez to approve the new NALIP bylaws; second by Alonso. VOTE: Unanimous.

13. NALIP’s new social media policy for staff was shared with the board. It was drafted by Medina after thorough research into current industry standards, and has been implemented by staff.

14. Matias was introduced as Interim Executive Director for the term Sept. 17-Dec. 17; she begins work Sept. 12 for training and thorough introduction into NALIP projects and practices.

15. Staff to distribute Doodle link to gauge availability for next board meeting, either Jan. 8 or Jan. 15.

Meeting adjourned at 2:15 pm

Minutes submitted by Kathryn Galan, Executive Director